Wednesday, August 31, 2011

ISO Brilliant, Business-Oriented Professional Who Wants a Job in a Museum

Psst... want to move to Santa Cruz and work at my museum? Or do you know someone who might be perfect for this job?

We are looking for an obsessively detail-oriented, highly resourceful, financially savvy, culture-loving individual to be the Administrative Manager of The Museum of Art & History. You will work as the direct assistant to the Executive Director and manage the finances for the museum. You must be a proactive self-starter, extremely organized, and able to juggle multiple deadline-driven tasks simultaneously. You must also have accounting experience or high financial acuity. This is an opportunity to be involved with every aspect of a changing organization. If your career goal is to become the CFO or CEO of an arts or educational nonprofit, this is the perfect early career opportunity for you. This is a full-time position with benefits and a starting salary of $28,000-$32,000 depending on experience.

The Administrative Manager’s major responsibilities include:
  • Enter and track all accounting transactions and accounts including booking of accounts payable and receivable, invoicing, daily cash transactions, fixed assets, inventory transactions, and subsidiary organizations
  • Process payroll and coordinate yearly worker’s compensation audit
  • Create monthly reports such as departmental spending reports, cash flows and forecasts, financial statements, endowment analysis
  • Relentlessly research and implement systems to make the museum more effective from a business perspective
  • Manage employee records, administer benefits programs, and field basic HR questions
  • Oversee daily administrative tasks: ordering supplies, copying, faxing, mailing, maintaining office equipment
  • Support the Executive Director in communication with donors and trustees, preparing meeting notes, and handling internal scheduling
  • Lots of little projects across museum administration, fundraising, and programming
Our ideal candidate:
  • Has a bachelor's degree and has had courses in accounting, finance, or business
  • Has worked for 2 or more years in an accounting environment or has run a business
  • Is a whiz with Quickbooks, Excel, and Google applications (Mail, Calendar, Docs)
  • Is not afraid to monkey with the printer to make it work
  • Writes beautifully and is a stickler for good spelling and grammar
  • Has experience in a museum, retail, or other public-facing environment
  • Is just as comfortable welcoming visitors as preparing a spreadsheet
  • Loves working in a team and balancing lots of different tasks and priorities
  • Knows how to handle confidential and sensitive information with professional discretion
  • Has solid knowledge of the principles and practices of human resources
  • Immediately responds to requests with, “Yes, I can help” even if it’s something you’ve never done before
To apply, please send a single PDF document to that includes two items:
  1. A cover letter that addresses the unique skills you bring to the table, your long-term professional goals, your salary requirements, and your availability (2 pages maximum).
  2. A resume with at least one professional reference.
When you send in this document, we will send you a short application with questions and activities you will be asked to perform (at home) to demonstrate your abilities. These activities are not optional; you must return the application to be fully considered for the job.

And now back to our regularly scheduled blog programming...

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